Frequently Asked Questions

Annual Council Agenda

The 2021 Annual Council agenda will be available to download on Tuesday, October 5, 2021.

Annual Council Schedule

View the Annual Council schedule.

Business Center

The General Conference offers our guests a courtesy Business Center during Annual Council. The Business Center is located on the first floor near the elevators across from the Atrium. The Business Center has regular office hours while Annual Council is in session. Services at the Business Center include fax, mail, messages, copying, etc. International phone cards are available for sale.

Business Center hours:

  • Thursday, October 7
    9:00 a.m. to 6:00 p.m.
  • Friday, October 8
    9:00 a.m. to 1:30 p.m.
  • Sunday-Wednesday, October 10-13
    9:00 a.m. to 2:00 p.m.

Check-In On-Site

Check-In On-Site is required for all committee members who attend on-site.  Check-In will be at the entrance to the auditorium on Thursday, October 7, from 5:00 to 7:00 p.m.  Late Check-In will be in the rear of the auditorium.

Attendance will be taken on the Zoom meeting for those attending online.

If you did not return your badge when you left the building on your last visit, please remember to bring your badge for Annual Council.

Emergency Situations

If the fire alarm sounds, everyone is required by law to exit the building. A fine may be imposed on anyone who remains in the building. The nearest exit from the auditorium is at the back, adjacent to the exterior windows.

Financial Details

Executive Committee Members and Invitees: For information regarding Financial Details, please visit the Executive Committee Portal, login using your username and password, then click on the tab for Annual Council. You will see a link for Financial Details on the right.

Food Service

Members authorized to attend in on-site will be on their own for meals. During check-in, those who receive per diem will be given a list of restaurants in the area.

Hotels

An email confirmation of your hotel reservations and/or shuttle service requests will be sent to you as soon as they have been processed by the entities. It is advisable to print a copy of these reservations to include with your travel documents. If General Conference Executive Committee members choose to travel within the United States before returning to their home country, they will need to arrange for their own transportation.

If you made your own housing arrangements or if you are staying with friends in the Washington area, please indicate it when you register, so we will have a record of your local residence during Annual Council.

When you check into your hotel, you will be requested to provide a credit card or cash deposit for incidentals.  Phone calls from your hotel room can become expensive.  Calls not paid at checkout will be billed to you.

Identification Badges

Visitors to the General Conference building are required to wear identification badges at all times while in the building.  New badges will be issued as part of registration for committee members who do not work at the General Conference.

If you did not return your badge when you left the building on your last visit, please remember to bring your badge for Annual Council.

Insurance

Event registration will automatically cover you with Short-Term Travel Insurance. If your spouse is also attending with you, he/she will also receive coverage automatically. Please indicate the name of your spouse in the required field. Spouse insurance premiums will be deducted from your per diem. Any medical expenses incurred during the meetings by an uncovered attendee, will be the responsibility of the sending organization.

Mail and Packages

Mailboxes are located near the Business Center in the General Conference headquarters and should be checked frequently for notices and other communications when you are in the building. Should you wish to have packages mailed to the General Conference for pickup, please make arrangements with an individual in the building and include the name and department in the mailing address so that packages are not rejected upon arrival.

For outgoing mail, a box has been placed on top of the mailboxes across from the Business Center. If you have packages, they must be taken to the shipping area on the lower level to be mailed at your expense. The Shipping Department has requested that personal shipments be brought between 8:30 and 9:30 a.m.

Parking Instructions

For attendees who will be driving into the General Conference Parking Lot, there should be adequate parking in the employee parking areas in the north and south lots. In the event the lots are full, there will be security officers on hand to direct you to alternative parking.

Parking is not allowed around the pond.

The Visitor’s Lot in front of the General Conference building is reserved for short-term guest parking. Please do not park in the Visitor’s Lot for long periods of time.  Attendees are encouraged to carpool from the hotels as much as possible and/or use the provided shuttle service.

Per Diem and Reimbursement

To assist attendees with local currency needs while attending Annual Council, the General Conference will provide the full per diem approved for this area in cash. This cash disbursement will cover the Annual Council and authorized travel days to and from Annual Council.  Per Diem will be issued at Check-In. If you miss Check-In, per diem will be issued at the Cashier’s Window in Treasury.

Phone and Fax Service

Telephones are located in the hall behind the main reception area. Please use these phones to place your calls. Any of the General Conference phones will access a local line by dialing 1 + area code and your local number.

Messages received by fax will be placed in the mailboxes. Be sure to check the mailbox next to the Business Center daily. The main fax number is 301-680-6040.

Pre-Meetings

All pre-meetings will be held online using Zoom. No travel is necessary for these meetings. The pre-meeting schedule is available on our Schedule of Meetings page.

Shuttle Schedule

There will be no shuttle service available during the 2021 Annual Council.

Spouse Program

There will be no program for spouses at the 2021 Annual Council.

Technical Information

View technical information for our online meetings, including Zoom, voting, and translation.

Weather

Bring a light jacket or sweater.  The average high temperature for October is 67°F or 19°C. The average low temperature is 47°F or 8°C.

Zoom Link

The Zoom link will be provided by email to those attending online on October 5, 2021.

Additional Topics

Executive Committee Members and Invitees: For information regarding Computer Usage or Contact Information for key individuals, please visit the Executive Committee Portal, login using your username and password, then click on the tab for Annual Council.