Frequently Asked Questions

Airports

  • If you are not attending any pre-meetings, you may fly directly to Michigan. You should arrive either Wednesday, October 10, or Thursday, October 11. Transportation to your hotel will be provided. Please use one of the following airports:
    • Kalamazoo-Battle Creek International Airport (AZO)
    • Detroit Metropolitan Airport (DTW)
  • If you are attending pre-meetings, you will need to fly to Maryland first. Please arrive no more than one day prior to the start of your first meeting. Transportation to your hotel will be provided. As usual, please use one of the following:
    • Baltimore Washington International Thurgood Marshall Airport (BWI)
    • Dulles International Airport (IAD)
    • Reagan National Airport (DCA)You may then fly to Michigan on either Wednesday, October 10, or Thursday, October 11. Transportation to your hotel will be provided. Please use one of the following airports:
    • Kalamazoo-Battle Creek International Airport (AZO)
    • Detroit Metropolitan Airport (DTW)

For information on assistance with airline reservations, contact Raptim Humanitarian Travel.

Business Center

The General Conference offers our guests a courtesy Business Center during Annual Council. The Business Center will be located at the ticket office of the Kellogg Arena. The Business Center has regular office hours while Annual Council is in session.   Services at the Business Center include mail, messages, copying, etc.

Business Center hours:

  • October 14-17, 2018
    8:30 a.m. to 5:00 p.m.

You may confirm or request airport transportation with the transportation coordinator at the Business Center during the following times:

  • October 14-17, 2018
    8:30 a.m. to 5:00 p.m.

Check-In Onsite

Committee members are required to check-in when they arrive. Check-In will be in the lobby of the McCamly Plaza Hotel on Thursday, October 11, from 2:00 to 4:30 p.m. Late check-in will be at the Business Center.

If you did not return your badge when you left the General Conference building on your last visit, please remember to bring your badge for Annual Council.

Emergency Situations

If the fire alarm sounds, everyone is required by law to exit the building. A fine may be imposed on anyone who remains in the building. Kindly check for the closest exit in the building.

Financial Details

Executive Committee Members and Invitees: For information regarding Financial Details, please visit the Executive Committee Portal, login using your username and password, then click on the tab for Annual Council. You will see a link for Financial Details on the right.

Food Service

The following meals will be provided complimentary to all official attendees:

  • Lunch will be provided Friday, October 12 through Wednesday, October 17, from 12:00 to 2:00 p.m.
  • Complimentary supper will be October 11, 12, and 13 from 5:00 to 7:00 p.m.
  • All complimentary meals will be in the McCamly Plaza Hotel.
  • Breakfast is available at your hotel.

Hotels

An email confirmation of your hotel reservations and/or shuttle service requests will be sent to you as soon as they have been processed by the entities. It is advisable to print a copy of these reservations to include with your travel documents. If General Conference Executive Committee members choose to travel within the United States before returning to their home country, they will need to arrange for their own transportation. We are attaching a brochure from Raptim Travel, should you care to compare travel costs with what is available to you locally.

When you check into your hotel, you will be requested to provide a credit card or cash deposit for incidentals.  Phone calls from your hotel room can become expensive.  Calls not paid at check-out will be billed to you.

Identification Badges

All attendees will be required to wear identification badges during the meetings. New badges will be issued as part of registration for committee members who do not work at the General Conference.

If you did not return your badge when you left the General Conference building on your last visit, please remember to bring your badge for Annual Council.

Insurance

Event registration will automatically cover you with Short-Term Travel Insurance. If your spouse is also attending with you, he/she will also receive coverage automatically. Please indicate the name of your spouse in the required field. Spouse insurance premiums will be deducted from your per diem. Any medical expenses incurred during the meetings by an uncovered attendee, will be the responsibility of the sending organization.

Parking Instructions

There is limited parking available at the McCamly Plaza Hotel at a daily rate of $8.00. This charge is not reimbursable.

Per Diem and Reimbursement

To assist attendees with local currency needs while attending Annual Council, the General Conference will provide the full per diem approved for this area in cash, which includes two (2) full days of fully entertained per diem and five (5) days of full per diem plus travel days. Per Diem will be issued at Check-In. If you miss Check-In, per diem will be issued at the Business Center.

Shuttle Schedule

The shuttles will be operating from 7:00 a.m. to 9:00 a.m. and 5:00 p.m. to 7:00 p.m. daily. During the LEAD Conference, the shuttle service will be announced.

Visa Information

If you do not have a visa to enter the United States, you will want to immediately begin the application process. If you require a notarized letter of invitation, please contact our office. For your security, please do NOT send your passport information immediately. A secure email will be sent to you in response, to which you may respond with your vital passport information. Do not send your passport information until you receive this secure email.

Weather

Bring a jacket.  The average high temperature for Battle Creek in October is 61°F or 11°C. The average low temperature is 41°F or 5°C.

Additional Topics

Executive Committee Members and Invitees: For information regarding Computer Usage or Contact Information for key individuals, please visit the Executive Committee Portal, login using your username and password, then click on the tab for Annual Council.